Development of a portal for storing project documentation for Avalon
It is hard to argue with the fact that Lviv is one of the most beautiful cities in Ukraine. And preservation of the city’s beauty is largely supported by development companies that plan and implement projects taking into account the historical architecture and the canons of urban planning.
Avalon has been dealing with real estate development in Lviv since 2014. As a rule, a company has 8-10 active projects at different stages at the same time, so it is easy to imagine what volume of documentation employees have to work with.
Industry: Development and construction
Customer size: SMB (up to 500 employees)
Since 2014, the company has been engaged in the construction of architectural objects in Lviv. It has repeatedly won the European Property Awards in London.
Software and services
Each project consists of the main stages: analysis of the site, competitive environment (as a result of which conclusions are drawn about the class and type of future housing), determination of the financial model and project margins, marketing promotion, sales, design and construction itself. The final and, as a rule, the most enjoyable stage is the commissioning of the object and giving keys to the investors.
In order to structure and get real-time access to project documentation, Avalon decided to use cloud storage with a clear hierarchy. The construction company has already appreciated the benefits of Microsoft Teams, so the main requirement was to use Microsoft’s products and services.
SMART business offered to build a portal on Microsoft SharePoint, which has direct integration with Teams. This solved the problem of disorganized files and documentation. Structuring and migration to the cloud allowed employees who work remotely or are at the presentation to show the project to investors in real time. Now every employee has access to files from any device and from any location.
Also, the SharePoint portal is synchronized with the local resources of the company. This is to make it easier to work with “heavy files” and architectural software such as Autodesk Revit or AutoCAD.
Not only employees, but also contractors have access to company files. Avalon can be confident in the security of the solution, because the SharePoint platform is already versioned, and the portal is synchronized with on-premises resources. So, if necessary, it is always possible to turn to local versions. And, of course, Microsoft as a vendor is an excellent security guarantee in itself.
Project sites in Avalon Project Hub
The solution provides for a multi-level setup of access rights. There is separate access to a directory or the entire file, write and read rights. At the moment, the company uses 2 roles: administrator and regular user, but it is planned to add a separate role for companies that are involved in outsourcing.
The customer was provided with the most convenient file uploading and the ability to independently add new elements to the structure.
To implement this project, besides SharePoint Online and Teams, the following services were required:
- Power Automate, a low-code platform that helps automate workflows between applications and other services. With its help, files are synchronized and data is collected.
- Azure Functions also helps create automated workflows, but with hand-written code. Thanks to the use of this service, it was possible to create an intuitive, pleasant file structure interface.
Avalon’s residential development
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